Notion is an all-in-one workspace designed for note-taking, task management, knowledge sharing, and collaboration. It combines the functionality of documents, databases, wikis, and project management tools into a single, flexible platform. With a highly customizable interface, Notion adapts to various use cases, making it suitable for individuals, teams, and organizations managing their workflows and knowledge bases.

Notion allows users to create and organize content using a block-based system, where text, images, tables, to-do lists, and embedded files can be arranged freely. Its relational databases enable users to structure and link information efficiently, providing a powerful way to manage projects, track progress, and store knowledge.

With built-in collaboration features, Notion supports real-time editing, comments, and task assignments, making it an ideal tool for remote teams and knowledge workers. The platform also offers extensive integration options, enabling users to connect their workflows with external applications and services.

Key Features

  • Flexible Workspaces – Organize notes, tasks, and databases in a unified environment.
  • Block-Based Editor – Structure content using text, images, tables, embeds, and more.
  • Databases & Relations – Create interconnected databases for structured data management.
  • Multiple Views – Display information in table, kanban, calendar, or list formats.
  • Real-Time Collaboration – Work with teams, leave comments, and track changes.
  • Task & Project Management – Assign tasks, set due dates, and track progress.
  • Custom Templates – Use or create reusable templates to standardize workflows.
  • Integrations & API – Connect with third-party applications for enhanced functionality.
  • Access Controls – Manage permissions and sharing settings for individuals or teams.

Notion serves as a powerful and adaptable tool for personal productivity, team collaboration, and knowledge management, streamlining workflows and enhancing organization across different domains.

Information

Price range

starts from $10 per seat

Self-hosted option

No

Notion self-hosted open source alternatives

Joplin
8

Joplin is a versatile note-taking app that helps you organize and sync your notes across devices with support for various formats and encryption.

Activity

Maturity

License: AGPL-3.0


47786
437
Has commercial version
HedgeDoc
5.9

Collaborative markdown tool for real-time document editing, perfect for teamwork, presentations, and note-taking.

Activity

Maturity

License: AGPL-3.0


5483
32
Unknown
AFFiNE
8.4

AFFiNE is a collaborative workspace tool that combines note-taking, task management, and whiteboarding for enhanced team productivity.

Activity

Maturity

License: Custom


45846
162
Has commercial version
Trilium Notes
7.1

A knowledge management tool that supports hierarchical notes, rich text editing, scripting, and seamless synchronization across devices.

Activity

Maturity

License: AGPL-3.0


28092
97
Donations
Standard Notes
6.8

Secure and private note-taking app that syncs across devices, offering end-to-end encryption and customizable features.

Activity

Maturity

License: AGPL-3.0


5574
43
Has commercial version
SilverBullet
5.9

SilverBullet: A versatile, collaborative Markdown-based personal knowledge management and note-taking tool for organizing and sharing ideas.

Activity

Maturity

License: MIT


3015
89
Unknown
Memos
7.4

Memos is a lightweight, self-hosted note-taking app that lets you capture ideas and organize your notes with ease and accessibility.

Activity

Maturity

License: MIT


37148
253
Donations
Flatnotes
6.7

Flatnotes is a web app for managing markdown-based notes with features like tagging, search, and a user-friendly interface.

Activity

Maturity

License: MIT


1822
13
Donations
Dnote
6.7

Dnote is a personal knowledge management tool that helps you effortlessly capture and organize notes, making learning convenient and efficient.

Activity

Maturity

License: AGPL-3.0 + GPL-3.0


2827
19
Has commercial version